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Event crew catering in Berlin for 100+ people – 7 days, strict access, zero infrastructure.
In November 2025, Netflix brought Stranger Things Season 5 to Berlin, turning Hangar 7 at the former Tempelhof Airport into an immersive experience for fans, press, and talent.
What most people didn’t see: an event production crew of 100+ people building, testing, adjusting, and running the operation behind the scenes — inside an empty, high-security venue with no catering infrastructure.
That’s where ChefCoco came in. On short notice, we set up event crew catering in Berlin for a full week — lunch, dinner, and drinks included. The non-negotiables were simple: reliable timing, strict access compliance, and enough flexibility to handle last-minute changes without slowing the event operation down.
Summary
Duration: 7 days
Crew size: 100+ people
Scope: 2 meals per day (lunch + dinner) + drinks
Special logistics: security-registered driver + dedicated ops manager
If you’ve ever planned catering for a production setup, you know: food is never “just food.” It’s timing, access, constraints, and keeping energy up – without slowing anyone down.
Planning an event in Berlin? Tell us your crew size, location, and schedule – we’ll design a setup that works under real constraints. Get an event catering plan.
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Event crew catering in Berlin: the setup (empty venue, strict access, moving schedules)
When you cater a normal office, there’s a baseline: a reception desk, a pantry, fridges, microwaves, elevators, predictable access.
At Tempelhof, we started from zero:
An empty hangar (meaning: no heating setup, no kitchen flow, no “we’ll just warm it up” options)
High-security access requirements
A schedule that could shift fast, because production schedules do
This is exactly where on-site event catering in Berlin becomes an operations project – not just meal delivery.
What we delivered: lunch & dinner with two drop-offs per day
We adapted menu design and catering logistics in Berlin to the team’s fast pace and long days.
Lunch: quick, fresh, grab-and-go
Lunch was built for speed and minimal interruption:
Sandwiches (e.g., salmon, club-style)
Salads
Easy distribution, easy cleanup, consistent quality
This is event production logic: lunch needs to be satisfying — but it can’t slow the day down.
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Dinner: hot comfort food served in bowls
Dinner was the “reset button.” After long hours in a high-intensity build, the crew needed something warm and grounding – so we delivered tailored comfort meals, served hot-style in bowls, designed to feel like a real meal even in a temporary environment.
Every evening, the crew had two choices – one omnivore and one vegan bowl. Below are four example bowls from the menu.
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The hidden hero: we brought the kitchen
Because there was no infrastructure on site, we didn’t just deliver food – we delivered the ability to eat it properly.
To make hot meals possible in an empty hangar, we provided eight branded microwaves, placed for smooth flow and minimal queueing. This is what event catering in Berlin often requires in temporary venues: not only food, but the service infrastructure to make it work.
Operations that made it work: access, reliability, and one point of contact
High-security event catering doesn’t forgive “we’re running late” or “can someone meet us outside?”.
To keep deliveries predictable under strict access requirements, we staffed the project with:
A dedicated operations manager: one point of contact, fast decisions
A security-registered driver: no access drama, no last-minute improvisation
This is the unsexy part of catering – and the part crews remember when it goes wrong. We built it so it wouldn’t.
Flexibility under pressure: the mid-service menu change
Even with a clear plan, event reality is… reality.
During the week, we adapted quickly to last-minute requests, including:
adding soft drinks (water and Coca-Cola) that were not part of the initial offer
supporting the team during dismantling at the end of the event
In event production, “nice to have” becomes “needed” overnight. Our job is to absorb that complexity so the client doesn’t have to.
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What we learned from 7 days of multi-day event catering operations
This project is a good example of the kind of catering that doesn’t fit the classic “office lunch” box.
Temporary venues and tight schedules demand three things:
Speed to launch (days, not months)
Infrastructure thinking (not only food, but the ability to serve it)
Operational reliability (access, timing, and a plan B that’s already planned)
Or, as Federica Suighi (Senior Growth Manager @ChefCoco) puts it:
"Organising the Stranger Things 5 event catering was like setting up a pop-up restaurant in the middle of a desert on a week’s notice. We didn’t just bring food – we brought the kitchen, the supply chain, and the flexibility to change the menu mid-service."
Looking for event catering that works under real constraints?
If you’re planning a corporate event, brand activation, or a setup in a restricted venue, we can help you build a food operation that’s predictable, scalable, and crew-friendly – without needing perfect conditions. Tell us about your event :)
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FAQ
What information do you need for a quote? Event dates, location, estimated headcount, catering format (meals, finger food, banquet, dinner buffet), dietary needs, desired budget, and we can get you a quote the same day.
Do you provide infrastructure if the venue has no kitchen? Yes. Depending on the setup, we can bring the “missing pieces” (e.g., heating solutions like microwaves, plates, cutlery, etc.) so service still runs smoothly.
Can ChefCoco provide on-site service staff? Absolutely. You can choose between self-service or fully serviced catering. For events with 40+ guests, on-site staff is highly recommended.
Can ChefCoco supply plates, cutlery, and glasses? Yes. Disposable or rental of tableware and glassware can be added to your quote upon request and tailored to your needs.
How do you keep catering organized for large crews?
We design the flow around the environment: labeling, distribution logic, and a setup that prevents bottlenecks and keeps pickup fast.Can you offer daily menu choices (e.g., omnivore + vegan)? Yes. We can run daily menu choices and cover common dietary needs (vegan, vegetarian, gluten-free, halal etc.) depending on your requirements.
Can you support lunch + dinner schedules? Yes. We can run multiple daily drop-offs (e.g., grab-and-go lunch + hot dinner) and adapt timing to event production schedules.
Is there a minimum headcount for events? We offer different set ups for different needs and crowd size. Share your headcount and we’ll tell you what’s realistic and cost-efficient.
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